How to pick the best event venue?

How To Pick the Best Venue For Your Special Party

Before you even start looking for venues, you should start determining your specific needs. If you have a solid list of what you require, it’s much easier to negotiate with owners of venues.

Spend money on what offers the most value

If you’re looking at banquet halls in West Palm Beach, it’s very important to understand exactly what you’re getting for your money. Don’t make the mistake of thinking certain services or equipment are included in the price when they’re not. You may end up having to fork out far more than you initially expected.

If you have a limited budget, it’s important to spend your money on what offers the most value and cut down on areas that don’t make that much difference. A more affordable venue, for instance, could allow you more money to spend on catering.

Be open to recommendations

Sometimes you need to be open to accepting recommendations from those who are renting out the space. They may just make some suggestions you wouldn’t have thought of.

Make a connection

If the venue is available for your event, you need to find out about the price per hour and what is included or excluded. Find out about events they’ve done recently and clients they’ve worked with.

If you speak to a former client who reassures you about what to expect, you can start building a trust relationship. These are the people who will be helping you to pull your event together, so you need to establish a good relationship with them from the start.

Communicate directly

A face-to-face meeting is valuable and seeing the event venue first-hand instead of in a glossy brochure means you won’t be disappointed. Take time to ask about who will be on hand during your event and about issues like cleanup. Make sure you talk to the people who will be working with you.

Get more than one quote

When you’re pretty sure about the event space you want to book, it’s still worthwhile getting more than one quote. By looking at different quotes, you become more aware of industry price standards. A quote from a venue you didn’t intend using might have some inclusions your preferred venue overlooked. You might end up making a different decision to what you initially expected.

Go with your gut feeling

Go with the venue that aligns most with your needs and who you feel most confident about. If you feel the people at the venue are excited about making a success of your event, this will often be a deciding factor. When you’re looking at banquet halls in West Palm Beach, keep these factors in mind, and you are sure to end up choosing the right venue.

***If you are looking for a party venue – visit us at 540 Northwood Rd. West Palm Beach FL – or make an apt with one of our managers for a free consultation. email us at [email protected] or [email protected]